Source grounding
Every claim is tied back to the source it came from: the RFP, the prior submission, the SME note, the contract precedent. Reviewers see what the system used to write what it wrote.
The pursuit system
for AEC firms.
Live with
- Market District Development
- McKibbon Places
- Impact Development Management
From RFP to response
Three moments where Propagent measurably changes the pursuit week.
The SME bottleneck
"Matrix has 38 rows. Three SMEs to answer them. Each one's calendar is buried with client work. We'll submit with gaps."
1
Propagent
Scoped questions auto-route to the right experts, async-friendly. SMEs answer in batches, not one-offs — and the team isn't waiting on any single person to ship.
The forgotten win story
"Our strongest past-performance project for this RFP was in Maria's head. She wasn't on the pursuit. We submitted without it."
2
Propagent
Past performance is queried live from project records — every relevant project surfaced, regardless of who staffed it. The right stories make it into the response, every time.
The qualification regret
"We bid anyway, knowing the firm hadn't done a project this size in five years. Forty hours. Loss. 'Should've called it earlier.'"
3
Propagent
Go / No-Go scores every match against firm history with confidence. Bad-fit pursuits get a clear signal before the team commits resources — and the team's effort goes to pursuits they can actually win.
Estimated impact
60–80%
Time-per-pursuit reduction
10–25%
Win-rate lift on formal procurements
+30–50%
More pursuits per year at the same headcount
3–5x
Faster turnaround on RFP / RFI / DDQ
Ranges drawn from AEC pursuit-effort benchmarks and peer-category outcomes. Per-customer results vary with pursuit volume, SME availability, and prior knowledge depth.
For your team
Built for every role on the pursuit.
Today
You're accountable for whether pursuit cost translates into revenue.
You don't need every pursuit. You need a defensible read on which work is worth chasing before the team commits the hours and the SME calendar.
- Pursuit hours can't be tied cleanly to closed revenue
- Win-rate moves are invisible until quarter-end
- Opportunity cost on the deals you said no to is unmeasured
With Propagent
Pursuit posture · this week
- In flight7 pursuits · est. value $42M
- Avg fit score0.71 (range 0.38–0.92)
- Recommend kill2 (low fit, high effort)
- SME hours used82 of 200 budget
- Pursuit hours tracked against win / loss outcomes by pursuit
- Win-rate moves surface in real time, not at quarter-end
- Opportunity cost made explicit at every Go / No-Go
Today
You own win-rate against the firm's natural resource constraints.
You need to pursue better-fit work and stop relying on instinct or rushed internal discussion. Bid-scout, qualification, and competitive context, surfaced before the deadline crunch starts.
- RFPs surface late, after the team has already noticed
- Go / No-Go decisions made on instinct + calendar pressure
- Competitive field for any given pursuit is mostly invisible
With Propagent
Bid Scout · this morning
- New RFPs scanned14 across 6 portals
- High-fit matches2 (Tacoma SD, Olympia courthouse)
- Likely competitors3 named on Tacoma · 5 on Olympia
- Recommend pursueTacoma: strong fit, low overlap with active work
- Bid Scout watches portals and channels, so you see RFPs first
- Confidence-scored qualification with competitive context
- Likely competitors named per pursuit, with how to differentiate
Today
You hold the response together with portals, spreadsheets, PDFs, email, and tribal knowledge.
You need answer coordination that doesn't turn into a midnight committee scramble. Scoped questions to the right SME in their channel, not packet review threads.
- The same SMEs get pulled into every pursuit, every time
- Boilerplate drifted years ago; you're rebuilding from scratch
- Friday-afternoon "where are we on Tacoma" is your whole afternoon
With Propagent
Pursuit coordination · today
- In flight3 pursuits · Tacoma, Olympia, FMD-119
- Sections drafted19 of 22 in Voice of the Org
- SMEs queried5 scoped Qs · avg 6-min reply
- Status answer time60 seconds, not 60 minutes
- Route only the SMEs whose expertise is genuinely missing
- Knowledge graph surfaces accepted past content per claim
- Status is queryable. Answer in 60 seconds, not 60 minutes.
Today
You're pulled off billable work to repurpose boilerplate, again.
You'd rather get a scoped, bounded question (with what the system already has and what it needs from you) than another "please review the packet" Slack ping at 10pm.
- Most SME requests are full-packet reviews under deadline
- Your prior numbers are buried in old proposals nobody can find
- Every pursuit asks for the same after-hours phasing premium math
With Propagent
Scoped question in your inbox
- PursuitTacoma SD #10 · phasing premium
- Reply length1–2 sentences + the number
- Already citedHillview 2024 (11.2%) · Madison 2023 (13.8%)
- What's missingCurrent read for this site condition
- Scoped questions, ~6 minutes of expert time each
- Propagent surfaces your prior numbers, asks only what's new
- Reusable patterns reused; pursuits ask only what's actually new
The workflow
From RFP published to response submitted.
Every RFP pursuit runs through these five stages. Propagent makes each one faster, sharper, and defensible.
-
Bid Intake
Understand intent.
Issuer intent separated from raw requirements. What matters, what is being asked, what the submission is really trying to evaluate.
-
Gap Analysis
See where you're thin.
Compare the opportunity against company expertise, available proof points, known differentiators, and missing information.
-
Go / No-Go
Decide what to pursue.
Fit, competitiveness, requirements, risk, readiness. Deciding what not to pursue is almost as important as submitting a strong response.
-
Answer Coordination
Route to the right people.
Low-confidence sections and expert questions go to the right person with a scoped question, not a packet review at midnight.
-
Response Maturity
Speak in your voice.
Final response in the Voice of the Organization: grounded, cohesive, specific to the issuer and project. Deliberate, not assembled.
vs response tools
The full pursuit, not a sliver of it. And memory that compounds.
A point solution lives in one phase. A full system runs all five — and unlocks the memory layer that response tools structurally can't reach.
Propagent
Response tools
Bid Intake
Understand intent.
Surfaces 99% of National, State, City, and County opportunities
Flags fit RFPs within an hour of publication
Parses what the buyer is actually asking for
Gap Analysis
See where you're thin.
Maps RFP requirements against firm capability
Builds the compliance matrix continuously, not pre-submit
Identifies SME questions before they're asked
Go / No-Go
Decide what to pursue.
Scores go/no-go with confidence on every match
Confidence-rates win probability against firm history
Surfaces competitive context for the decision
Answer Coordination
Route to the right people.
Routes scoped SME questions to the right experts
Pulls past performance live by relevance
Tracks responses and dependencies across contributors
Response Maturity
Speak in your voice.
Drafts in firm voice with provenance on every claim
Verifies every claim against source documents
Matures voice and themes against the firm's prior winning bids
Pursuit memory
Captured from every phase. Indexed and searchable across pursuits — every pursuit makes the next one sharper.
From Bid Intake
Fit signals
From Gap Analysis
Compliance interpretations
From Go / No-Go
Win-probability data
From Answer Coord.
SME knowledge index
From Response Mat.
Voice + win themes
The compounding payoff
By Pursuit 50, the firm is fighting with all 49 prior pursuits behind it — sharper qualification, better drafts from move 1, compliance instincts ready, win-rate compounding. A structural advantage point solutions can't produce.
Confidence Routing
Human expertise enters where confidence drops, not before, not after.
The bottleneck isn't knowing who can answer. It's getting them a scoped question at the right time. Propagent routes the low-confidence sections (not the whole packet) to the right person.
Occupied-site logistics
0.92
reuse proof
Propagent
Compliance & certifications
0.88
propagent owns
Propagent
Fee & schedule stance
0.64
route
Principal
Occupied-site phasing assumption
0.38
route
Pre-Con SME
ToDavid Reyes, Sr. Estimator, Pre-Construction
ReOccupied-site phasing assumption · confidence 0.38
DeadlineTue 5pm · response submits Thu 9am
The scoped question
Issuer expects continuous operations during construction. Confirm the after-hours phasing premium for a 4-story occupied retrofit at this scale, or flag if our last similar number is stale. 1–2 sentences plus the number.
What Propagent already has (please don't repeat)
- ✓ 2024 Hillview office: after-hours premium 11.2% (your number)
- ✓ 2023 Madison medical: 13.8%, different trade mix
- ○ A current read on the right premium for this issuer's site conditions
Answer in the doc →
Reuse 2024 number
Send to Mark (electrical)
Trust by default
Output that reviewers can audit.
Every claim has a source. Every source is one click away. Every reviewer sees what the system used.
Our team has led continuous-operations modernization on three occupied K-12 campuses [Renton SD §3.2], with phasing protocols that produced zero unplanned interruptions across 14 instructional weeks [Hillview 2024 close-out, pg 18]. After-hours phasing premiums averaged 11.2% [David Reyes · Pre-Con · 2026-05-13].
Claim verification
Statements about the firm's capabilities are checked against accepted, defensible references, not pulled from boilerplate that drifted years ago.
Contradiction detection
When two parts of the response disagree (staffing, schedule, fee posture), the contradiction is surfaced before the submission leaves the firm.
Gap detection
Where the firm is thin or missing support, the gap is shown, not papered over. The team chooses how to position, route an expert question, or hold the claim.
Review visibility
Reviewers can see what the system is doing, what sources were used, and where human judgment is still needed. Trust is observable, not asserted.
Compound value
Every pursuit makes the next one sharper.
Inside any one pursuit, every step feeds the memory layer. Across pursuits, that memory makes the firm sharper. Pursuit 50 is sharper than Pursuit 1 — by design, not by accident.
Propagent learns from drafts, edits, source documents, prior work, and team decisions as the work happens.
posture: usable on day oneThe firm sees what it consistently wins, where it consistently leaks deals, and how its voice actually lands.
signal: first portfolio readHow the firm qualifies, proves, routes, and reviews, getting sharper with every pursuit at portfolio scale.
asset: compounds, not depreciatesPricing
One price. One system. Annual pursuit volume, not seat counts.
Each tier covers the full workflow: intake, gap analysis, Go / No-Go, answer coordination, response maturity, and the trust layer. Tiers differ by the volume of pursuits the firm runs through Propagent each year.
Small
$1,000/mo
For firms with up to 25 annual pursuits.
- ✓ Full workflow included
- ✓ Source grounding & claim verification
- ✓ Contradiction & gap detection
- ✓ Review visibility
Most firms start here
Medium
$2,000/mo
For firms with up to 50 annual pursuits.
- ✓ Everything in Small
- ✓ Cross-pursuit learning
- ✓ Expert routing across teams
- ✓ Compounding edge build-up
Large
$5,000/mo
For firms with up to 200 annual pursuits.
- ✓ Everything in Medium
- ✓ Multi-office coordination
- ✓ Outcome learning at portfolio scale
- ✓ Priority response support
Enterprise
Custom
For firms with portfolio-wide pursuit operations.
- ✓ Custom pursuit volume
- ✓ Custom integrations
- ✓ Dedicated success engineering
- ✓ Procurement, security & compliance review
Talk to Propagent
Bring a live pursuit. See the Propagent difference.
Propagent does not require a months-long content build to become useful. We will run a real opportunity end-to-end (intake, gap analysis, Go / No-Go, answer coordination, response maturity) and show where the response gets sharper, faster, and more specific.
- 30 minutes, real pursuit
- Source grounding shown live
- Confidence routing on real claims
- You leave with the artifact
Prefer email? daniel@propagent.ai