Evaluate the response against this pursuit, its evidence, and buyer priorities.
System-led response management
Propagent manages the entire AEC response—not just the writing.
At a glance
Propagent manages RFP, RFQ, SOQ, and SF 330 responses for AEC firms. It analyzes requirements against firm capabilities, turns gaps into a response plan and focused expert questions, develops source-grounded content, and rechecks the work through approval.
Keep requirements, owners, expert input, revisions, and review moving together.
Preserve approved context the next pursuit can use.
Is Propagent right for your firm?
Built for pursuits that take more than a good writer.
Propagent supports RFP, RFQ, SOQ, and SF 330 responses equally. Requirements analysis, project and team evidence, expert coordination, drafting, and review support all four submission types.
Propagent fits architecture, engineering, and construction teams whose responses depend on project experience, team credentials, technical approach, and expert input. Connect that work from the pursuit decision through response review.
- Your proposal team coordinates several contributors, offices, or disciplines.
- Relevant proof lives across project records, résumés, past responses, and people’s experience.
- Requirements and revisions affect more than one section of the submission.
- You want the next pursuit to retain the decisions and approved knowledge from this one.
Connected workflow
From requirements analysis to final approval.
- 01
Bid Intake
Understand the issuer’s intent, requirements, evaluation criteria, risks, and submission instructions.
- 02
Gap Analysis
Match the opportunity with firm experience, project and team evidence, capacity, and missing information.
- 03
Go / No-Go
Weigh fit, competitiveness, risk, and readiness before committing the team to the response.
- 04
Answer Coordination
Turn requirements into a response plan and route focused questions to the right experts with Confidence Routing.
- 05
Response Development
Build the case in the firm’s voice, incorporate approved answers, check related sections and sources, and carry revisions through review and approval.
Response memory. Approved evidence, expert answers, decisions, and review history carry forward into the next pursuit.
What teams receive
See what is complete, what is missing, and what needs a decision.
| Output | What it helps you decide |
|---|---|
| Requirements and compliance record | What the solicitation requires, where each item is addressed, who owns it, and what remains open. |
| Capability and gap analysis | Which project and team evidence supports the pursuit—and which claims need more proof. |
| Response plan and focused expert questions | What happens next and which person can resolve the missing information. |
| Source-grounded content and review state | What is ready for review, what changed, and which commitments still need approval. |
| Approved pursuit knowledge | Which evidence, expert answers, and decisions the next team can reuse. |
From a real customer pursuit
Useful drafts. Recommendations put into practice.
A municipal design-build team received an initial draft in 30 minutes compared with its five-day drafting process. Research, evidence preparation, and later reviews were separate.
The team implemented 29 of 40 assessable recommendations in later drafts — 14 fully and 15 partly — and was shortlisted. The case shows both drafting speed and the revisions that followed.
Getting started
Start with a pursuit and the evidence behind it.
Your firm selects the source material, validates its accuracy, and owns pursuit decisions. Propagent helps scope the setup and response workflow with your team. Hands-on support grows with your response volume; the implementation scope is agreed with your firm.
| Your firm brings | What we work through together |
|---|---|
| An RFP, RFQ, SOQ, or SF 330 pursuit, its attachments, and any addenda | The submission requirements, evaluation criteria, response scope, and review checkpoints. |
| Approved project sheets, team résumés, and relevant prior responses | Which sources are current and useful; which facts need an expert’s confirmation. |
| A pursuit owner and access to the relevant technical experts | Responsibilities for source review, expert questions, strategic decisions, and final approval. |
| Your existing document workflow and IT requirements | The connections, deployment option, access needs, and output workflow for your firm. |
Documents in. Deliverables out.
Work with the formats your proposal team uses.
Bring solicitation files and firm evidence into the pursuit, then prepare the response for review, document production, or layout. Your team retains final editorial and submission approval.
| Workflow | Formats |
|---|---|
| Input | PDF, DOCX, XLSX, TXT, and Markdown (MD) |
| Output | PDF, DOCX, XLSX, TXT, Markdown (MD), LaTeX, and IDML for Adobe InDesign |
Your existing systems
Connect the records and conversations behind the response.
Your CRM, project records, and document-production tools serve different jobs. Propagent connects requirements, evidence, expert input, and review around the pursuit. Your implementation defines which records and workflows are connected.
| System | Connection type |
|---|---|
| OpenAsset | Built connector |
| Deltek and Unanet | Integration accelerators |
| OneDrive, SharePoint, and Google Drive | Document connections |
| Gmail and Outlook | Email connections |
Where your team stays in control
People set the win strategy, contribute firm and relationship expertise, resolve sensitive or ambiguous work, make commercial decisions, and approve the response.
Frequently asked questions
Straight answers for your evaluation.
What is AI proposal management software for AEC?
It is software that uses AI to help architecture, engineering, and construction firms analyze solicitations, connect requirements to firm knowledge, coordinate contributors, build response content, and review the work. Propagent extends that idea into a connected, system-led response process.
Does Propagent support RFP, RFQ, SOQ, and SF 330 responses?
Propagent supports RFP, RFQ, SOQ, and SF 330 responses equally. Requirements analysis, project and team evidence, expert coordination, drafting, and review support all four submission types.
Does Propagent only write proposal text?
No. Propagent connects requirements analysis, capability matching, gap detection, response planning, focused expert input, source-grounded content, quality checks, and reusable operational memory.
Does Propagent replace proposal managers or SMEs?
No. The system carries process work while proposal managers control strategy and approval and SMEs contribute the expertise and judgment the response requires.
Can Propagent work with a real RFP?
Yes. Bring a live opportunity to a Propagent demo or use the free RFP Grader for an initial analysis.
What do we need to get started?
Bring an RFP, RFQ, SOQ, or SF 330 pursuit with its instructions and addenda, approved project sheets and résumés, relevant prior responses, and a named pursuit owner.
Is Propagent priced by seats or response volume?
Pricing is based on annual response volume, not seat counts. Every tier includes the full proposal workflow. Larger-volume clients receive more hands-on time from Propagent; the support scope is agreed with your firm.
Which input and output formats does Propagent support?
Propagent accepts PDF, DOCX, XLSX, TXT, and Markdown (MD). It supports PDF, DOCX, XLSX, TXT, Markdown (MD), LaTeX, and IDML for Adobe InDesign.
Does Propagent connect to our existing systems?
Propagent has a built connector for OpenAsset, integration accelerators for Deltek and Unanet, and connections to OneDrive, SharePoint, Google Drive, Gmail, and Outlook. Your implementation defines which records and workflows are connected.
Can Propagent run on-premises or in a local cloud?
Propagent offers tenant-isolated cloud hosting, with on-premises and local-cloud deployment options.
See it on real work
Book a Propagent demo See the full pursuit workflow
Bring an RFP, RFQ, SOQ, or SF 330 pursuit and see how Propagent connects requirements, evidence, expert input, drafting, and review.